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The term “sensitive documents” refers to any data that a company would not want to let unauthorised individuals access. These documents could be harmful to the business in the event that they were released to rivals, or detrimental to the public if divulged to the general public. This could include anything from a company’s pre release earnings statements that end in the hands of a competitor to confidential research and development documents being shared with wrong people.
The identification of sensitive data within your company isn’t an easy task. In addition to the need for higher security standards, this information often must be stored in accordance with the laws like GDPR (General Data Protection Regulation). Personal data can be found in a variety of forms. It may come from contractors, call centers, financial institutions and credit card companies and other financial institutions. You should take a inventory of all your files, folders and mobile devices as well as laptops and home computers to ensure you know what information is stored within your company.
It is important to keep in mind that every file you create could contain hidden meta-data that can expose confidential information. This includes the use of geotagging on photos, as well as embedded information in modern file formats. It is recommended to remove all hidden data from your files prior to when they are made available to the public. This can stop unauthorized users from accessing your sensitive information by making it look like it originated from an inside source.